Access

Technology

How to Keep Your Open Source LMS Data Protected from Unauthorized Access

How to Keep Your Open Source LMS Data Protected from


One of the most important concerns of business organizations is that of their data safety. Since almost all the organizations have some types of sensitive information that needs careful handling, it is crucial to adopt a secured data safety measure that can help to restrict any unauthorized access to the data and keep the hackers at bay. As the software industry moves forward and brings in latest technologies that emphasizes on common security issues when developing the new information system, LMS development is no exception.

Today, most of the academic organizations and corporates offering training sessions to keep their employees updated are using open source LMS for their course delivery and management. But is your data safe in your open source LMS development?  The question is open source technologies may not have all the essential features to protect your sensitive data. So, here is what you need to do?

Adopt the Defense in Depth Approach:

The best approach to attaining the best level of protection for your data is the Defense in Depth approach. This approach helps to leverage multiple security mechanisms and provide a layer of protection like the layers of the onion. Moodle, an open source LMS offers a 6 layer of protection and from the top layer, there is the SSL, which protects the data that is received or sent from your site, which is also followed by the SSO authentication, password security, site registration, role and permissions and finally the disaster and backup recovery.

Using the IP Blocker: 

These blockers prevent any unwanted IP addresses from accessing the data and the admin can manually add some IP addressed to the blocked or allowed lists. This helps to ensure that the known attackers cannot view the user data or the LMS content. But one issue is that the hackers or unauthorized person can always use another IP address and so it is important to use other preventive LMS security measures also.

Password Security: 

Besides authentication and site registration options, your password security is also another important part of your defense in depth strategy. Moodle administrators can do quite a bit to ensure that users have a strong password. They can configure the password policy by defining the number of characters the password should have, how many digits, upper or lowercase letters and etc. They can also define the number of times they can change the password and also force a user to log out after changing the password.

Anti Spam: 

Your LMS development company should add security features that prevent spam and has the potential to collect the user data and restrict any unauthorized access from entering the LMS. Some spams may include phishing, malware and even ransomware. As such, your online learners don’t have to worry about their crucial data being used by spammers or sending them potentially dangerous emails.

Roles and Permissions:

Authentication and registration and how the users can access your Moodle LMS is very important. How can the administrator control what the user can do or view on your site? it is here that user roles and permissions are so important. It is based on the roles and permissions that they are given that controls what the users can do on a Moodle LMS site.  The roles are actually a collection of bundled permissions that the users are assigned so that they have control on what they access, do and see on the site.

Summary:

LMS platforms are highly used by organizations to offer online courses, but maintaining the security of the data is equally important. Following some important tips can help to protect user data and keep your solution safe.

Business

What Are Subject Access Requests and How Do You Comply with Them?

What Are Subject Access Requests and How Do You Comply


What Are Subject Access Requests and How Do You Comply with Them?

Well over 4 billion people use the internet today. That number seems to grow by the second which is music to most business’s ears.

Not only do the majority of major organizations offer their products and services online in an effort to boost sales through the growing digital population but online users also provide companies with a bevy of personal information that organizations to better market and do a handful of other lucrative things.

While businesses have spent years celebrating their digital relationship with consumers, politicians have not. As a matter of fact, in certain territories around the world, politicians have passed what are known as “Subject Access Request” laws.

If you’re a business owner that collects customer information, you need to be privy to what access requests are, your obligations under the law and how to fulfill them.

This quick post aims to fill you in on those fronts.

What is a Subject Access Request?

Consumers in certain jurisdictions have what is called “The Right to Access”. This right entails that they can put in a request, either written or verbally, with any business and that business needs to supply all information that they have relevant to the requesting party.

What Needs to Be Supplied to Comply?

Unfortunately for businesses, information that needs to be supplied as a result of an access request can be rather extensive. Your best bet is to talk to a lawyer that works with data privacy in your jurisdiction to fully understand the implications of receiving a request.

Below are some topical data points that you’ll almost certainly need to supply:

  • Why you stored a person’s data
  • How long it has been stored for
  • Who the data was transmitted to
  • What the data has been used for
  • If your company has a profile on the requester and if so, what all of the information is within that profile

Again, those bullets are just jumping-off points. Legal counsel can help you to better comply with local requirements.

In What Time Frame do Requests Need to Be Serviced?

The vast majority of access requests need to be serviced within 30-days. There are some cases where access requests might be special or extensive. In these instances, businesses can take 90-days.

You are obligated to disclose to a requester in 30-days that you’ll be working off of an extended timeline and why if you opt in to the 3-month window.

Can You Refuse Requests?

In rare cases, you can refuse requests if they are outlandish or charge an administration fee for requests that are out of the scope of what’s considered normal.

Be aware though that refusal could prompt legal action.

How to Stay Organized Going Forward

Keeping your user data in order so it can be pulled up and handed out often comes down to how well your IT team is keeping things organized.

This IT best practices checklist should help get things on the right track if you’re not sure where to start.

Our Final Thoughts on Access Requests

Subject access requests are relatively new hoops that regulators have forced businesses to jump through. With the help of our guide above, we hope that you feel better about meeting your standards under these laws and we welcome you to browse more of our content if you find yourself needing additional information.